6
Linked documents
Request → Payment
Solutions / Purchase flow
From need to payment
Controlled buying with purchase-to-stock linkage — Material Request through RFQ, PO, receipt, invoice, and payment on one operational backbone.
Why this flow
Buying stays auditable from request to payment
Axix ERP connects every purchase document so warehouses, accounts, and suppliers share one trail — not scattered emails and spreadsheets.
- Raise demand with Material Request before money is committed
- Compare suppliers with RFQ and quotation history
- Receive stock and book invoices against the same PO
End-to-end purchase cycle
Each step posts into the next — so receiving and payables never drift from the order.
- 01
Need / Material Request
Operations raise demand against item, project, or warehouse.
- 02
RFQ / Supplier Quotation
Invite suppliers, collect quotes, and compare landed cost.
- 03
Purchase Order
Approve quantity, rate, taxes, and delivery terms in one PO.
- 04
Purchase Receipt
Stock in against the PO with warehouse and batch/serial capture.
- 05
Purchase Invoice
Match invoice to receipt and post payables into accounts.
- 06
Payment
Track supplier payments and close the purchase cycle cleanly.
Purchase-to-stock
Receipts update inventory the moment goods land
Purchase Receipt drives stock inward so warehouse balances stay real-time while accounts prepare for the invoice.
- Warehouse-wise stock increase on receipt
- Batch and serial capture when items require it
- Clear link from PO → Receipt → Invoice
- Supplier history for reorder and negotiation
What teams track in this cycle
1
Supplier ledger
History in one place
PO
Commitment control
Approve before spend
GRN
Stock accuracy
Receipt before invoice
Who runs the purchase flow
Clear ownership keeps approvals fast without losing control.
Requesters
Create Material Requests with item, qty, and required-by date.
Buyers
Run RFQs, negotiate quotes, and issue Purchase Orders.
Warehouse
Confirm Purchase Receipts and put-away locations.
Accounts
Book Purchase Invoices and release supplier payments.
Controls built into buying
Procurement stays disciplined even as volume grows.
- Supplier master with contact and payment terms
- RFQ and Supplier Quotation comparison
- Purchase analytics on spend and lead time
- Payment tracking against open payables
- Role-based approvals across the PO path
- Audit trail from request through payment
Connected modules
Purchase flow sits on top of inventory and finance — not beside them.
Run purchase-to-payment on Axix ERP
Start with the buying cycle your team already knows — then connect stock and accounts without re-keying.
- Purchase-to-stock linkage
- Supplier history and analytics
- One trial for the full platform